The rise of remote work calls for a revamp with your current HR processes. If you are one of the 79% of companies shifting to a remote setup, you might find that traditional tools and strategies might no longer be effective. It is high time you level up your HR using software. Fortunately, the human resource information system or HRIS software has brought a good opportunity to work from home.
HR software offers a diversity of tools and functions that digitize all HR processes. It includes tracking employee attendance and performance, hiring and onboarding new workers, and streamlining communication between HR and employees. Moreover, it can serve as a centralized database for all your HR documents. This makes it a perfect tool to help you manage your remote employees. Here’s how.
1. Adds flexibility in your HR processes
Many companies couldn’t seem to reconcile the idea of a remote HR. After all, HR usually deals with the people within the workplace. With everyone scattered in the different locations, they raise the question on what HR can do during work from home.
One of the biggest perks when using HR software is the added flexibility to your process. It digitizes common HR tasks and responsibilities such as:
- recruiting and onboarding new employees
- planning and implementing employee enriching activities
- processing payroll
- maintaining employee records
- enforcing and updating company policies
Through these functionalities, your entire HR department can carry on with their usual workflows and tasks without hassle. Aside from being given tools, they can also access all their needed documents to work anywhere and anytime. With that, they can consider working remotely with the rest of your employees.
2. Track employees’ attendance and time
A common issue with remote work is the inability to properly track employees’ attendance and work time. Unlike in a traditional office set up, there is no way for you to personally check in on your employees. This makes it more difficult to gauge tardiness, overtimes, and under times.
This is where HR management software helps with remote work. It can automatically record the time when your employees logged in for work as well as the hours they spent for that day. This eliminates any errors related to manual attendance or leave entries and notify your HR for any discrepancies. In turn, it helps you adjust payrolls accordingly and fairly.
3. Monitor employee performance
Monitoring employee productivity is tough even when everyone is still working in the office. It has become even more difficult due to work from home. With everyone in their respective homes, there is no way for you to really check if they are working or not.
Fortunately, HR software has tools that can ensure your remote employees’ productivity. For one, you can leverage data and analytics to gain accurate insights on their performance. This allows you to measure the number of accomplished tasks, the quality of their outputs, and engagement with their assigned projects. Moreover, you can integrate your HR software with solutions such as remote workforce management software, benefits administration software, project management software, and time trackers to enhance your ability to monitor their productivity.
4. Maintain employee engagement
Your HR’s biggest challenge during remote work is maintaining employee engagement and motivation. It is so easy for everyone to feel isolated and lost while working from home. As a result, morale can easily plummet down within the company.
But with HR software, you can do fun work-from-home HR activities to boost engagement. You can set up virtual events where anyone can join. And in turn, your HR software will make sure to notify everyone within the company about the upcoming events. Moreover, it streamlines communication between HR and employees, making it easier for the latter to access HR services whenever they need it. Likewise, it can automatically send emails for all employees whenever there are announcements or updates within the company.
5. Provide sense of structure for remote workers
Your employees will need time to adjust to the new remote setup. It is up to your HR to guide them and look after their welfare during the transition. Thus, it is important that your HR can provide a sense of structure and stability for your remote workers.
Using HR software can help you with that. With tools like time tracking, payroll management, centralized dashboard, and events calendar, it can easily carry over your usual HR processes into the digital space. This also makes it accessible and visible to your remote employees, giving them a feeling of normalcy despite the new setup.
A Flexible HR
Remote work is becoming a norm among companies. But to be able to do it effectively, you must level up your current tools and strategies. For one, you must invest in new technologies such as HR software. This software can help optimize your HR during remote work. It digitizes workflows and processes so that you can manage your employees from the comforts of their own homes. So if you find yourself struggling in transitioning to a digital workplace, a HR software might just be what you need.